Bylaws

BY-LAWS OF THE ORANGE HUNT ESTATES CIVIC ASSOCIATION, INCORPORATED ARTICLE I – MEETINGS


Section 1
There shall be a minimum of two (2) regular meetings of the Association during the Association’s fiscal year. The regular meeting in March shall be designated as the annual meeting.Section 2
The President will give notice of the time, date and place of regular meetings. The notice may be in writing to each member by publication in a local newspaper or by such other means as the President deems appropriate. The meeting agenda and items of unusual importance may be included in the notice.

Section 3
Special meetings may be called at the discretion of the President. Additionally, special meetings shall be called by the President or by the Secretary on his behalf upon receipt of a petition requesting a special meeting signed by at least twenty-six (26) members of the Association. Written notice of any special meeting shall be given to the membership at least five (5) days prior to such special meeting and shall state the matters to be considered.

Section 4
Except as otherwise provided by these By-Laws or the Articles of Incorporation, voting on all matters brought before meetings shall be by simple majority of members present and voting. Voting on matters not published in advance to the
Association shall be by simple majority of the members present and voting except if such majority is less than twenty-six (26) members, at least twenty-six (26) members voting in favor of the matter shall be required for adoption. Publication may be made in the Association Newsletter or other written notice to the membership.

Section 5
A quorum shall consist of those members present at a regular or duly called special meeting.

Section 6
Except as otherwise provided by the By-Laws or the Articles of Incorporation, the meetings of this Association shall be conducted pursuant to the current edition of “Robert’s Rules of Order.”

Section 7
At all meetings of the members, each member may vote in person or by proxy. All proxies shall be in writing and filed with the Secretary prior to the meeting at which they are to be used. Every proxy shall be revocable and shall automatically cease upon conveyance by the member of his property. There shall be only (1) vote cast per dwelling or townhouse.

 

ARTICLE II – MEMBERSHIP AND DUES

Section 1
Membership dues shall be a minimum of Five Dollars ($5) per household per year, due on the first of November of each year.

Section 2
Membership shall terminate when a member no longer owns property or; in the case of renters, no longer resides; in the Orange Hunt Estates area; resigns or becomes more than three (3) months in arrears of dues. A former member may be reinstated upon payment of dues for the current year.

Section 3
A member of the Association may be any person who is a resident or owner of a single family detached dwelling or a townhouse within the boundaries of the Orange Hunt subdivisions. Regardless of the number of persons occupying any such dwelling or townhouse, there shall be no more than one (1) membership per dwelling or townhouse.


ARTICLE III – ORGANIZATION

Section 1 – OFFICERS
The elected officers of the Association shall be the President, Vice President, Secretary, and Treasurer.

Section 2 – COMMITTEE CHAIRPERSONS
The President shall appoint following Committee Chairpersons (Director): Activities, Transportation, Newsletter, Architectural Membership, Roads & Grounds, Director of Neighborhood Watch. The President may appoint other Committee
Chairpersons (Director) as needed.

Section 3 – BOARD OF DIRECTORS
The Board of Directors (BOD) shall consist of the elected officers and appointed chairpersons as listed in Sections 1 and 2 above. The BOD shall determine policy on questions requiring a timely response prior to the next regular membership meeting, but not of sufficient importance to require a special meeting. Matters brought before the BOD shall be decided by a simple majority vote, except that the President may have one additional vote in the event of a tie. The President may at the beginning of a board meeting designate that all members in attendance at the board meeting may vote.

Section 4 – DUTIES
The duties of each office are as follows:

Part A – PRESIDENT
The President shall call and preside at all meetings and shall have the right to vote on all questions. He shall appoint all committee members and appointive officers, and shall be an ex officio member of all committees. The President shall also be responsible for publishing the Association’s newsletter.

Part B – VICE PRESIDENT
The Vice President shall preside at all meetings and functions of the Association in the absence of the President. In the absence of both, the Treasurer then the Secretary shall preside. In addition, it shall be the duty of all officers and chairpersons to assist the President in the discharge of his official duties when required to do so. If the office of the President shall become vacant between meetings, the Vice President or next succeeding officers shall assume the duties of the President until an election for this office can be held.

Part C – SECRETARY
The secretary shall keep a roll of the officers, committee members, appointive officers and members in good standing of the Association, keep the minutes of the meetings and all written records of the Association.

Part D – TREASURER
The Treasurer shall receive dues and maintain the funds of the Association according to procedures prescribed in the By-Laws and by common accounting practices. The Treasurer shall prepare and submit an annual budget and a statement of income and expenditures to the membership at its regular annual meeting. He shall make no disbursement of the Associations’ funds except for the purposes approved in accordance with these By-Laws and the Articles of Incorporation. He shall keep a roll of all members and the status of their dues.

Part E – REMOVAL
Officers may be removed upon two-thirds(2/3) vote of the members voting (secret ballot), provided the motion was introduced and seconded at a previous meeting and the officer concerned has had an opportunity for a hearing before the membership.

 

ARTICLE IV – ELECTION OF OFFICERS

Section 1
The election of officers shall take place during the annual meeting of the membership in March . The term of office shall be for two years. The term of office shall be from the first of April to the thirty-first of March of the year following the succeeding year. Initially, in the 1984 elections, the President and Secretary shall serve for one year. Thereafter, the President and Secretary shall be elected in odd numbered years. The Vice President and Treasurer shall be elected in even numbered years. Election shall be by ballot when there are two(2) or more nominees for a single office.

Section 2
The nomination committee shall not include any incumbent elected officer. The Nomination Committee shall report its recommendations to the general membership through the Association Newsletter preceding the annual meeting in March and during the meeting itself. The membership shall be given the opportunity to make nominations from the floor when the nominations are presented at the annual meeting prior to voting. The newsletter shall be distributed at least one (1) week prior to the annual meeting with the names of all nominees, so that the membership will have the nominating committee’s ballots before them at the annual meeting in March . All nominees must be members in good standing and agree to serve if elected.

Section 3
Vacancies in office may be filled by the President until an election to fill the unexpired term can be held at the next regular meeting of the Association following occurrence of the vacancy.

Section 4
A majority of the votes cast from members present and voting shall be required for election; provided that in case no candidate has a majority, a second vote shall be held between the two candidates having the most votes on the first ballot.

 

ARTICLE V – FINANCIAL AFFAIRS

Section 1
All funds of the Association in excess of Twenty-Five Dollars ($25) shall be kept in a Virginia bank in the name of the Association. All checks written against the Association account must be signed and countersigned by two (2) elected officers of the Association. Normally, checks will be signed by the Treasurer and countersigned by the President. The annual budget of the Association shall contain a contingency fund in the amount of Five-Hundred Dollars (500) which may be expended at the discretion of the President. The Board of Directors may authorize the expenditure of the Association’s funds, in accordance with the annual budget approved by the general membership. The Board of Directors may not exceed the total annual budget by more than Three Hundred Dollars ($300), without requirement for a meeting of the general membership. An accounting of such expenditures will be made to the membership at the next regular meeting. The Treasurer shall reimburse duly authorized persons for necessary expenses.

Section 2
At the annual meeting in March , the President shall appoint an Audit Committee of at least three (3) members exclusive of the elected officers to audit the books of the Association and report the results of the audit at the next regular meeting of the Association.


Section 3
No member or officer shall have the authority to obligate the Association for any indebtedness unless he has been duly authorized and delegated to do so by the membership at a meeting of the Association, except as provided in Section 1 of this Article.

Section 4
The fiscal year of the Association shall run from the first day of January through the thirty-first day of December.

ARTICLE VI – LIMITATIONS

Section 1
Affiliation with other civic groups or with federations, conventions, or associations of civic groups is permitted, provided such affiliation does not conflict with the Articles of Incorporation and these By-Laws.
ARTICLE VII – AMENDMENTS

 

Section 1
These By-Laws may be amended at any regular or special meeting by a two-thirds (2/3) vote of those present, provided that the membership has been notified, in writing, one (1) week in advance that an amendment is to be considered and the wording of the proposed amendment is contained in the notification.

As revised and approved at 25 March 1998 General Membership Meeting.


COVENANTS
Many of our residents may not be aware of the existence or the content of the covenants. A copy of the covenants should have been part of every closing package when we bought our homes. Since many people do not receive the covenants, we include the most significant excerpts in this Directory.The covenants were filed with the County on July 25, 1969, and “. . . . are to run with the land and shall be binding on all parties and all persons claiming under them for a period of thirty years from the date these covenants are recorded, after which time said covenants shall be automatically extended successive periods of ten years unless an instrument signed by a majority of the then owners of the lots has been recorded, agreeing to change such covenants in whole or in part.:Section Five (5), Orange Hunt Estates
That this dedication is made, however, upon the express conditions that each and every part thereof, except parcels “D” and “F”, shall be subject to the following conditions, limitations and restrictions:

1. LAND USE AND BUILDING TYPE
No lot shall be used except for residential purposes. No building shall be erected, altered, placed or permitted to remain on any lot other than one detached single-family dwelling not to exceed two and one-half stories in height and a private garage for not more than two cars.

2. ARCHITECTURAL CONTROL
No building shall be erected, placed or altered on any lot until the construction plans and specifications, and a plan showing the location of the structure, have been approved by the architectural control committee as to quality of workmanship and materials, harmony of external design with existing structures, and as to location with respect to topography and finish grade elevation. No fence or wall shall be erected, placed or altered on any lot unless similarly approved. Approval shall be as provided in paragraph “9”.

3. EASEMENTS
Easements for installation and maintenance of utilities and drainage facilities are reserved to Camelot Builders, Inc., the location of same to be within five (5) feet of the side, front, or real lot lines, and this instrument shall in no way affect, limit or restrict same.

4. NUISANCES
No noxious or offensive activity shall be carried on upon any lot, nor shall anything be done thereon which may be or may become an annoyance to the neighborhood.

5. ADVERTISING SIGNS
No trade or business of any kind shall be advertised from or transacted on the said premises, except that this covenant shall not prevent a lawyer, physician, dentist, podiatrist, chiropodist or any other member of the medical, dental, or legal profession from practicing such profession from said premises, provided that such person so practicing such profession from said premises also resides therein.

6. No signs of any kind or character shall be exhibited, displayed or placed upon any portion of the above described premises, except that the owner of any lot may place a sign no larger than ten inches (10″) by fifteen inches (15″) thereon, bear the words “FOR SALE” or “TO RENT” together with the name and address of the person to whom inquiries regarding the sale or rent of such property are to be addressed. The owner or occupant of such premises may also place one sign upon the premises which has inscribed upon it the name and profession of the occupant of the premises, but no such sign shall be larger than six inches (6″) by twelve inches (12″).

7. TEMPORARY STRUCTURES
No structure of a temporary character, trailer, basement, tent, shack, garage, barn or other outbuilding shall be used on any lot at any time as a residence either temporarily or permanently. The foregoing covenants and restrictions shall not apply to or prohibit the erection and maintenance of a sales office by the builder or any structure on the plots or parcels herein above described and shall not apply to affect any signs, used by the builder or by any firms, persons or corporations, holding a mortgage or mortgages or by any persons, firms, corporations and agents who may, will and do insure and guarantee said mortgage or mortgages, as to the plots or parcels herein above described.

8. MEMBERSHIP
[Portions of this provision are obsolete and are not set forth herein.]
Neither members of the [architectural control] committee, nor its designated representative, shall be entitled to any compensation for services performed pursuant to this covenant.

9. PROCEDURE
The Committee’s approval or disapproval as required in these covenants or the approval on its behalf by the designated representative of the committee, shall be in writing and shall be final and shall be binding on all the parties who are bound by these covenants. In the event the committee or its designated representative fails to approve or disapprove within 30 days after plans and specifications have been submitted to it, or, in any event, if no suit to enjoin the construction of any building on any plot has commenced prior to the completion thereof, approval will not be required in connection therewith and the related covenants shall be deemed to be fully complied with as to such building. Such suit shall be dismissed if the committee, or its designated representative, after the commencement of such suit, shall approve in writing such plans and specifications for such construction which is the basis of such suit.

10. LIVESTOCK AND POULTRY
No animals, livestock, or poultry of any kind shall be raised, bred or kept on any lot, except that dogs, cats or other household pets may be kept provided that they are not kept, bred or maintained for any commercial purpose.

11. GARBAGE AND REFUSE DISPOSAL
No lot shall be used or maintained as a dumping ground for rubbish. Trash, garbage or other waste shall not be kept except disposal of such materials shall be kept in a clean and sanitary condition.

12. TERM
These covenants are to run with the land and shall be binding on all parties and all persons claiming under them for a period of thirty years from the date these covenants are recorded, after which time said covenants shall be automatically extended for successive periods of ten years unless an instrument signed by a majority of the then owners of the lots has been recorded, agreeing to change said covenants in whole or in part.

13. ENFORCEMENT
Enforcement shall be by proceedings at law or in equity against any person or persons violating or attempting to violate any covenant either to restrain violation or to recover damages.

14. SEVERABILITY
Invalidation of any of these covenants by judgment or court order shall in no wise affect any of the other provisions which shall remain in full force and effect.